1. DOWNLOAD ALL THE DOCUMENTS

You will have received a link and password to the DOCUMENTS page.

Please download all the following:

  • Booking & Liability Release Form
  • Client information Form
  • Airport Cheat Sheet
  • Visa Upon Arrival Instructions
  • Kili trip Preparations Notes
  • Equipment Checklist
  • Route Itinerary
  • Training Plan

DOWNLOAD THE DOCUMENTS HERE

2. SIGN AND RETURN ESSENTIAL FORMS

In order to be fully confirmed on your trip, the below documents need to be received within two weeks of putting down your deposit.

1.Booking Conditions and Release of Liability
A link to this form was sent to you upon booking your trip.

DOWNLOAD THE DOCUMENTS HERE

2. Photo or Photocopy of Your Passport Information Page

3. PURCHASE TRAVEL INSURANCE

We strongly encourage you to purchase travel insurance within two weeks of making your deposit. Deposits are non-transferable and non-refundable, and we are not able to make changes to our cancellation policy for any reason.

It is important to have the correct travel insurance for climbing Kilimanjaro. It is compulsary to have travel insurance to join one of our treks.

Some of the key inclusions you will require in your Kilimanjaro travel insurance policy are the following:

  • Make sure your policy covers you for the altitude you will be visiting (6000m)
  • The policy should cover you for evacuation by helicopter in case of emergency
  • There should be adequate medical cover and cover for loss of equipment

We highly recommend WORLD NOMADS for your insurance

4. CONFIRM PASSPORT VALIDITY

  • Make sure your passport is valid for at least six months beyond your return date. If not, start the passport renewal process immediately.

  • Make sure you have at least two blank facing pages in your passport. This is required for obtaining your entry visa.

5. INTERNATIONAL FLIGHTS

Flights typically become available 10-11 months prior to departure.

Although we do not deal with flights we are here to assist you to find the best flight options to fit your schedule.

You need to fly in to Kilimanjaro International Airport (JRO)

Typical Airlines include:

  • KLM
  • Turkish Airlines
  • QATAR
  • Ethiopian Airlines
  • Kenyan Airways

From the USA

  • DELTA

6. CLIENT INFORMATION FORM

This form must be filled out and returned to us before your departure to provide us with your travel insurance information, emergency contacts, dietary requirements, etc.

DOWNLOAD FORM HERE

7. EQUIPMENT CHECKLIST

It’s time to start getting your equipment together and make an inventory of what you still need. Run through the checklist and either purchase or fill out our rental form for the items you still need.

Remember, hard-sided luggage is not allowed, and there is a 15 Kg / 33-pound combined weight limit for your carry-on and duffel.

DOWNLOAD THE EQUIPMENT CHECKLIST

Soft-Sided Duffel Bag: Due to aircraft and vehicle space in Tanzania, your checked luggage must be a soft-sided duffel bag no larger than 30”L x 15”W x 15”H, without a rigid structure. Wheeled duffels are acceptable if they do not have hard sides. . Combined baggage cannot exceed 15 Kg33 pounds.

Soft-Sided Day Pack: This bag will serve as your carry-on for international flights and can then be used as your day pack while in Tanzania. During your flight to Tanzania, this bag should contain one complete change of clothes, medications, essential toiletries, binoculars, your camera and other irreplaceable items, like your passport, wallet and electronics.

Spare Foldable Duffel Bag: If you tend to bring back lots of souvenirs when you travel, pack a small spare foldable duffel bag in your main duffel. You can also use this bag to leave any items at the hotel you are not taking on the mountain or safari.

Note: If you are extending your trip and require additional internal or inter-Africa flights, please note that you may need to adhere to the 15 Kg/ 33 lb. weight allowance and consolidate your belongings into one bag.

Laundry: Laundry is available after the trek and before the safari for a small fee (about $1-3/item). In most camps, and even some lodges, this is done by hand, and laundry is air dried. You may want to bring several mesh or nylon packing cubes or stuff sacks to organize your clothing.

Toiletries: Please note that camps and lodges provide shampoo, conditioner and soap. Some guests choose to bring a small amount of their preferred brand from home, but this is not required.

8. TREK EXTENSIONS

SAFARI

When embarking on a Tanzanian safari, you can expect an unforgettable experience filled with up-close encounters with the diverse and fascinating wildlife that inhabits the country’s national parks and conservation areas. From seeing the iconic “big five” (lion, elephant, buffalo, leopard, rhinoceros) to witnessing large herds of zebras and wildebeest roaming freely across the savannah plains during the Great Migration in Serengeti National Park, there is no shortage of incredible sights to behold.

Accommodations

Additionally, you can look forward to accommodation in luxurious lodges or intimate tented camps that offer top-notch service and delicious cuisine.

  • All the tented camps have a spacious, walk-in, custom-designed canvas tent with bug-proof, fine mesh screens.

  • Beds have proper mattresses, fine linens, and pillows.

  • En-suite bathrooms include eco-friendly pump-flush toilets, safari-style pull-chain showers (flip-flops recommended), wash basin, and towels.

  • Staff will be available at all times, and a night watchman patrols the grounds.

Meals & Laundry

  • Meals are taken in a group dining tent unless otherwise noted. You may request for meals to be served in your tent.

  • In most of lodges you will be on a full-board food and drink plan. A cash bar is also available for non-native drinks and sprits. Credit card facilities may not be available at camp!

  • Laundry is available at camp for a small fee (about $1-3/item). Items need to air dry, so this service is weather permitting.

Electrical Power

  • Tented Camps use solar-powered lighting; please bring a headlamp as back-up and for late-night reading.

  • There are no power outlets in your Nyumba tents; charge all batteries and devices before leaving home.

  • Shared charging stations are available at most tented camps in the lounge, and in all KCC vehicles. Outlets accept US-style plugs.

  • Lodge outlets require either UK or European adapters for use

Weather

Weather on a Tanzanian safari can vary greatly depending on the time of year and specific region being visited.

The country experiences two distinct seasons:

  • Wet (November to May)
  • Dry (June to October)

During the wet season, intense rainfall can create muddy conditions and make wildlife sightings more challenging. However, this time of year is when the landscapes are at their most lush and vibrant, making for stunning photo opportunities. In contrast, the dry season brings clear skies and cooler temperatures, leading to optimal game viewing conditions as animals gather around watering holes.

It is important for safari-goers to pack layers to accommodate for temperature fluctuations throughout the day, as mornings and evenings can be quite cool while afternoons are often hot. Overall, being prepared for varying weather conditions will ensure a comfortable and enjoyable experience while exploring Tanzania’s incredible wildlife reserves.

  • Evening temperatures at higher elevations around the Ngorongoro Crater and in the Eastern Serengeti Ecosystem may fall as low as 4-5°C /  40° F. During July and August please pack cold-weather clothing

  • Sporadic rain may occur year-round; a lightweight waterproof jacket is recommended.

Wildlife Viewing

Our expert guides will lead game drives through the stunning landscapes while sharing their knowledge about the flora and fauna found in Tanzania. Overall, a Tanzanian safari promises an adventure that will leave visitors in awe of the beauty and majesty of Africa’s wildlife and landscapes.

  • Your highly trained guides will find the best wildlife viewing locations each day with varying morning and afternoon drives.

  • Your guide will answer any questions you have about local customs and traditions and explain when it is appropriate to take photos of local people – if you are not sure, just ask your guide!

9. Final Payment

Your final balance payment must be received 45 days prior to your departure date. Our office will send you the final invoice with the balance.

  • We accept final payments via wire transfer or electronic funds transfer in $USD, £GBP, EURO and $AUD.
  • Credit cards are not accepted.
  • Include your invoice number with all forms of payment.
  • The banking details for your selected currency will be on your final invoice

Once you have sent your payment, please let us know via phone or email. We will then notify you when the payment has been received.

Cancellations

If you need to cancel your trip for any reason, please let us know as soon as possible. A written cancellation is required by mail or email; cancellation fees are applicable based on the date we receive your written cancellation. Please refer to the full cancellation policy on your Booking Conditions Form for complete details and note that deposits are non-refundable.

10. Trip Expectaions

Get familiar with details about your your trip, meals, weather, Tanzanian culture, what to bring, and more, which are all outlined below in our Trip Preparation Notes

DOWNLOAD HERE

11. Vaccinations

While the COVID-19 vaccination is not required for travel to Tanzania, KCC and the government of Tanzania strongly advise all travelers to be fully vaccinated, including booster doses, as a precaution. There are no other immunization requirements if you are traveling to Tanzania directly. However, if your itinerary includes travel to Kenya, Ethiopia, Rwanda, Uganda or any other yellow fever endemic countries, immigration authorities in Tanzania may require proof of vaccination for yellow fever (or an appropriate medical waiver) as a condition of entry.

What are the required vaccinations for Kilimanjaro?

Part of planning your trek should involve doing some research in to what the recommended vaccinations for Kilimanjaro are and consulting your doctor for a health check.

All climbers should have a medical check prior to attempting the mountain. Ask your doctor if high altitude trekking is permissible for your age, fitness level and health condition. Ask if you have any preexisting medical conditions that can cause problems on the climb. Ask if any of your medications can affect altitude acclimatization. Ask whether Diamox can be taken with your existing prescription medicines.

Vaccination requirements for Tanzania change and it is important you visit your doctor or local travel clinic to discuss what vaccinations and drugs you require. There is also a risk of contracting Malaria while visiting Tanzania and precautions should be taken.

Recommended vaccinations for Kilimanjaro and Tanzania include:

  • Typhoid
  • Polio
  • Hepatitis A
  • Hepatitis B
  • Tetanus
  • Meningococcal meningitis
  • Rabies
  • Anti-Malarial Medication